ELEMENT 1.5 SMS DOCUMENTATION AND RECORDS.

Performance Objectives. The organization will have documented safety policies,  objectives,  procedures, a document/record management process and a safety management plan that meet organizational safety expectations and objectives.
Design Expectations.
Maintain Information :The organization will establish and maintain information, in paper or electronic form, to describe:

1.  Safety policies;
2. Safety objectives;
3. SMS expectations;
4. Safety procedures and processes;
5. Accountability, responsibilities and authorities for procedures and processes;
6. Interactions/interfaces between the safety procedures and processes; 
7. SMS outputs.

Safety Management Plan:The organization will maintain their safety management plan in accordance with the objectives and expectations contained within this element (1.5).
Documentation Management.
  (a) Documentation will be: 

1. Legible,
2. Dated (with dates of revisions),
3.  Readily identifiable,
4. Maintained in an orderly manner, and
5. Retained for a specified period of time.

   (b) Establish and maintain procedures for controlling all documents to ensure:

1. They can be located; and
2. They are periodically:

                  a. Reviewed,
                  b. Revised as needed, and
                  c. Approved for adequacy by authorized personnel.
   (c) The current versions of relevant documents are available at all locations where essential   SMS operations are performed; and
    (d) Obsolete documents are promptly removed from all points of use or otherwise  assured   against unintended use.
Records Management.
    (a) Establish and maintain procedures to:
                    1. Identify,
                    2. Maintain, and
                     3. Dispose of their SMS records.
      (b) SMS records will be:
                     1. Legible,
                     2. Identifiable, and
                     3. Traceable to the activity involved.
       (c) SMS records will be maintained in such a way that they are:
                     1. Readily retrievable and;
                     2. Protected against: 
                               a. Damage, 
                                b. Deterioration, or 
                                c. Loss.
         (d) Records retention times will be documented.